Lean-Agile Portfolio Management for a Modern Strategic Planning

Explore

Scaled Agile Framework - SAFe 5

Portfolio Vision

Content Page. The Portfolio Vision is a description of the future state of a portfolio’s Value Streams and Solutions and describes how they will cooperate to achieve the portfolio’s objectives and the broader aim of the Enterprise.

⁠

People at work are thirsting for context, yearning to know that what they do contributes to a larger whole.

—Daniel Pink

Portfolio Vision

Details

The portfolio vision sets a longer-term context for near-term decisions in a way that is both practical and inspirational, clearly articulating why the future state is something worth achieving. Understanding the longer-term view helps Agile Teams, Agile Release Trains, and Solution Trains make more informed choices about the development of functionality in both the short and long run.

⁠

Lean Portfolio Management⁠

(LPM) has the primary responsibility for ensuring the strategic direction of the portfolio maps to the

strategic themes⁠

and enterprise strategy. This requires a clear understanding and communication of the portfolio vision. In the book Switch [1], authors Dan and Chip Heath liken this future vision to a ‘destination postcard,’ as Figure 1 illustrates.

⁠

Figure 1. A postcard from the future is a way to describe the portfolio vision

The portfolio vision should have the following characteristics:

Aspirational, yet realistic and achievable – It must be compelling and somewhat futuristic, yet practical enough to be feasible over some meaningful timeframe

Motivational to engage others on the journey – The vision must align with the

Strategic Themes⁠

, as well as to the individual team’s purpose

⁠

Business Owners⁠

or senior leaders typically present this longer-term view and business context during the Program Increment (PI) Planning event. These leaders can inspire and align the teams, increasing their engagement and fostering their creativity to achieve the best results.

Introducing the SAFe Portfolio Canvas

The SAFe portfolio canvas (Figure 2) is based on the Business Model Canvas (see this topic in the Enterprise article) developed by Alexander Osterwalder [1]. The portfolio canvas defines the Development Value Streams that are included in a SAFe portfolio, the value propositions and the Solutions they deliver, the customers they serve, the budgets allocated to each value stream, and other key activities and events required to achieve the portfolio vision.

⁠

Figure 2. The portfolio canvas

Each section of the portfolio canvas and its blocks are described next

Value Propositions - The value propositions describe the customers and the value delivered by the solutions of each value stream, as well as the customer segments and relationships, budget and KPIs /revenue. Use a separate row for each development value stream.

Value Streams: The development value streams that are used to build the systems and capabilities that enable business processes in operational value streams or provide products and services to the operational value streams.

Solutions: Each value stream produces one or more solutions, which are the products, services, or systems delivered to the Customer, whether internal or external to the Enterprise

Customers: Customers describe the internal or external customers for each value stream. It defines how the business views and treats various sets of customers differently based on their common attributes.

Channels: Explains how the enterprise delivers its products and services to intermediaries, customers, and end-users. If serving external customers, this may include marketing and sales mechanisms used to reach customers (e.g., web, direct sales, brick and mortar store, distribution network). If serving internal customers, it captures the interfaces with internal stakeholders and end-users (e.g., internal websites or custom IT applications).

Customer Relationships: The types of relationships needed with customers to effectively apply and leverage the business’ products and services. It describes the connections and communications with each customer segment. These relationships influence the design of solutions and the allocation of resources within the portfolio.

Budget: Each value stream is assigned a Lean Budget, which includes operating, overhead and capital expenses.

KPIs / Revenue: Key Performance Indicators (KPIs) define the measures that will be used to evaluate the results of the value stream investment.

Resources and Activities - The resources and activities describe the key partners, activities and other resources needed to achieve the value propositions.

Key Partners: The various buyer-supplier relationships and business alliances that facilitate achieving the value proposition.

Key Activities: The most important actions the enterprise takes to deliver its products and services.

Key Resources: The critical physical, intellectual, financial, human, and other capabilities and assets the enterprise has to achieve its objectives.

Cost Structure and Revenue Streams - The cost structure and revenue streams describe how the portfolio’s costs are structured and define how revenue or value is achieved.

Cost Structure: Identifies the most significant costs in the portfolio’s business model, including the structural aspects, such as license costs, development labs, and costs of external services. Building cyber-physical systems also have other costs (e.g., hardware and firmware) which must be considered here.

Revenue Streams: If the development value streams monetize directly, list the types and sources of revenue from customers. Note the major sources of revenue and how the customer is charged (fixed price, usage-based, etc.). For internal customers, non-profits, and government agencies describe the value of the solutions.

Capturing the Current State of the Portfolio

The current state canvas represents the as-is state for the portfolio, enabling alignment of the organization on its structure, purpose, and status. One way to capture the current state is to assemble one or more teams to create a shared understanding. The team should include the Agile Release Train (ART) and value stream

Business Owners⁠

Lean Portfolio Management (LPM)⁠

Epic Owners⁠

, Architects. RTEs, Product and Solution Management, Product Owners and other portfolio stakeholders

A straightforward approach to capture the current state is to iterate through each of the canvas’ building blocks, summarizing the key aspects. Teams typically use sticky notes with a few keywords to fill out each building block (Figure 3). The real power of the canvas is to represent the entire portfolio on one page and to gain insights.

As part of filling out the current state portfolio canvas, it can be useful to reason further about each value proposition. One way to do this is to create separate Value Stream canvases (see this topic in the value stream article), which are then rolled up to the portfolio (Figure 3). The appropriate stakeholders in each value stream should develop their Value Stream Canvas.

⁠

Figure 3. Creating the portfolio canvas from a set of value stream canvases

Envisioning the Future State

The next step is to envision the future state, which helps define the vision for the portfolio. The difference between the current and future state represents the gap, which is translated into the vision to attain the future state.

Understanding Opportunities and Threats

There are many tools and techniques to help understand the opportunities for the future state. Some of these techniques include the SWOT analysis and TOWS strategic options matrix, which can help develop a plan for the future so that the business can survive and thrive in the long run.

The SWOT and TOWS analysis are meant to be used together. The SWOT analysis (Figure 4) is used to identify the strengths, weaknesses, opportunities, and threats related to the current business situation.

⁠

Figure 4. SWOT analysis

The information from the SWOT analysis is used to fill-in the strengths, weaknesses, opportunities, and threats of the TOWS strategic options matrix (Figure 5) using the four outer boxes (e.g., Internal Strengths, External Opportunities)

The key difference between the SWOT and TOW analysis are the outcomes that they create. A SWOT analysis is a great way to uncover the current situation of your value stream, product or portfolio, while TOWS is used primarily for identifying strategic options to create a better future state.

⁠

Figure 5. TOWS Strategic Options Matrix [3]

Evaluating Alternatives to Determine a Future State The portfolio’s Strategic Themes and SWOT and TOWS analysis are critical inputs to exploring alternatives for the future state. LPM uses the current state portfolio canvas as a starting point to explore the different ways in which the portfolio could evolve in alignment with the

strategic themes⁠

. Start by selecting a specific block in the portfolio canvas, identifying a potential change or opportunity, and then explore how it impacts the other parts of the canvas (Figure 6).

⁠

Figure 6. Exploring different scenarios to evolve a solution portfolio

For example, consider a portfolio for a printing company that has invested heavily in the on-demand printing of books. The value stream may want to capture a different customer segment as the foundation of the future state (such as customized books for schools) or may explore a change in customer relationships (such as moving to a self-service model). Each of these changes may impact other blocks on the canvas.

Some of the changes to achieve the future state will require implementing large initiatives, and the team will need to create business and enabler Epics that feed directly into the Portfolio Kanban.

Maintaining the Portfolio Vision

The creation of the vision is not a once-and-done exercise. It is updated by using the current and future state Portfolio Canvas. As new information is learned about the evolving set of portfolio solutions, portfolio stakeholders periodically review and update the canvas and the vision. Other triggers include the introduction of new solutions, mergers and acquisitions, the market rhythms of the portfolio defined in the portfolio

Roadmap⁠

, and other strategic changes that may affect the portfolio’s value streams or solutions.

Learn More

[1] Osterwalder, Alexander, and Yves Pigneur. Business Model Generation: A Handbook for Visionaries, Game Changers, and Challengers. Wiley, 2010.

[2] Heath, Chip, and Dan Heath. Switch: How to Change Things When Change Is Hard. Broadway Books, 2010.

[3]

https://brungerblog.wordpress.com/2016/03/20/tows-matrix-for-marketing-brainstorming/⁠

⁠

Navigation Bar

⁠

Portfolio Kanban Content Page. The Portfolio Kanban system is a method to visualize and manage the flow of portfolio Epics, from ideation through analysis, implementation, and completion.⁠

⁠

Scaled Agile Framework - SAFe 5 Header Page. Here you may find a list of contents with all the Knowledge associated to the Portfolio Level of the Scaled Agile Framework (SAFe 5)⁠

⁠

Portfolio Vision Content Page. The Portfolio Vision is a description of the future state of a portfolio’s Value Streams and Solutions and describes how they will cooperate to achieve the portfolio’s objectives and the broader aim of the Enterprise.⁠

⁠

Include this copyright notice with the copied content.

Read the FAQs on how to use SAFe content and trademarks here:

⁠

https://www.scaledagile.com/about/about-us/permissions-faq/⁠

Explore Training at:

⁠

This link can't be embedded.⁠

Portfolio Vision

Details

Introducing the SAFe Portfolio Canvas

Capturing the Current State of the Portfolio